Whether you own your own business or work for someone else, sometimes our days/weeks just get away from us. That appointment you forgot, the financials you wanted to get to but didn’t…
Time blocking is a tool I learned from owning an executive assistant business. It has changed the way I manage my business… and my life.
Tips for Time blocking:
1) Colors! Use different colors for different subjects. In the screenshot above, you can see my calendar. Pink is me Those are non-negotiables. Appointments set, places I have to be. Grey is back office. These items are fluid, meaning they can move if needed. (IE: Financials on Friday afternoon, social media campaign on the last Monday of the month.) Clayton is blue and Evolve events are green. Using colors helps me know exactly what is going on when and where exactly I need to be.
2) Automate Everything! Use your calendar for follow ups, to do lists, anything you can automate and get out of your head, the better! Use time blocking to tackle those tasks.
3) Use a timer! When you have one hour, or just 30 minutes, to tackle a project, set a timer on your phone. This gives your brain the impression you are on a time schedule, which you are. The days I set a timer, I am much more productive. If you have extra time, stand up and stretch! Take those few minutes to take a breath or two. Not enough time? Add 15 minutes if you can or put it on your calendar to return to later. Timers are a great tool to partner with your time blocking to stay on task.
Try it out and let me know if you can tell a difference!